Why I Should Attend?

Organizations, including Indian tribes and tribal organizations, for-profit and non-profit organizations, all operate using federal funds, must ensure their travel expenses will be accepted as allowable costs under their federal contracts and grants. Even organizations that receive private foundation funds must use care and reasonable means of spending grant funds on travel and related expenses. Many have adopted the Federal Travel Regulations (FTR) as their accepted travel policies. The new Office of Management & Budget (OMB) regulations, commonly referred to as the “Super Circular” requires organizations that receive federal funds, to ensure their travel expenses comply with the new “Super Circular”.

The federal General Services Administration (GSA) developed and maintains Federal Travel Regulations (FTR) for federal agencies. Most organizations, including Indian tribes and tribal organizations, have adopted the FTR as their operating rules that will govern their travel and related expenses. But staying current with the FTR can be challenging for organizations. The FTR changes periodically to stay current with the changes in the national economy.

Organizations must have a good understanding of how to apply the travel rules. A good understanding and application of the FTR ensures organizations use their contract and grant funds wisely and in compliance with grant and contract rules. This 2-day seminar will equip attendees with the knowledge and tools necessary for applying the FTR; and how to avoid “Questioned Costs” and “Disallowed Costs” under their federal awards.

 

Who Should Attend?

Tribal administrators, personnel officers and staff, program directors and managers, program secretaries, payroll clerks, tribal finance and accounting staff.

 

What Will I Learn?

  • What is the FTR? How to use the FTR
  • OMB Super Circular rules governing travel
  • How FTR affects your organization (temporary duty travel allowances; glossary of terms; applicability and general rules)
  • Transportation expenses (per diem rates, miscellaneous expenses, allowable travel expenses)
    • Appendix A – Maximum Per Diem Rates
    • Appendix B – Allocation of M&IE Rates and Deductions
    • Appendix C – Standard Data Elements for Travel
  • Travel of employee with special needs; emergency travel
  • Travel authorizations (blanket authorization, special authorizations)
  • Unique Situations (using company credit card, travel advances, promotional discounts, collection of travel advances and credit card expenses)
  • Arranging Travel (airlines, tribal vehicles, personally owned vehicles; paying travel expenses)
  • Reimbursement Claim (failure to file travel vouchers)