Why I Should Attend?
Conducting and managing effective and productive tribal council and board meetings is an art form but can be challenging. It takes skill to conduct and manage meetings, oftentimes in an emotionally charged environment. It takes skill to manage a wide diversity of interests while respecting the right of council members, board members and the public to have input. An effective chairman, speaker, board chairman, or presiding officer must have good parliamentary skills, time management skills to control how meetings are conducted. Without control and keeping the discussion focused on the issues “on the floor” a meeting could easily get out of control and result in an unproductive meeting.
Council and board members and other officers must also have good working knowledge of the meeting rules (Robert’s Rules of Order), the tribal constitution and other tribal laws, legislative protocols. Each must know their roles and responsibilities. A knowledgeable tribal council or board member contributes greatly to effective and productive meetings. Without knowledgeable council and board members, meetings can easily lose focus and lead to lengthy meetings; or in a worst case, can get out of control. Council and board members that are knowledgeable of parliamentary procedures know how and when to use the rules effectively.
This course will teach council members and board members the basics of Robert’s Rules of Order. It will provide them knowledge of the meeting rights of council members and board members; and how they can fully and correctly exercise parliamentary rules and their meeting rights. It will teach them rules pertaining to a question of a quorum, impacts of voting and not voting, procedural questions, debate rules, simple majority and two-thirds majority, adjournment or recess. Participants will be assigned topics and scenarios they will address during team exercises. This course is highly recommended for all tribal council members and boards of directors; and is best when conducted on-site or for a particular tribe or board, or during tribal council or board retreats.
Who Should Attend?
Members of tribal councils, members of tribal boards of directors (health boards, education boards, school boards, public safety boards, tribal enterprise boards, board members of non-profit organizations); and tribal council secretaries or board secretaries.
What Will I Learn?
- How to prepare for effective meetings
- Fundamentals of parliamentary procedures (Robert’s Rules of Order)
- How to effectively preside (chair) over meetings and prevent side conversations, keeping members on topic, ensuring participation so all voices are heard, and keeping the debate focused on the topic
- How to manage conflicts and avoid chaos
- How to use the seven fundamental motions used in most meetings (main motion, amendments, amend the amendments, refer to committee, postpone to a definite time, lay on the table, previous question/call the question)
- How to follow legislative procedures and protocols
- Setting and following the meeting agenda
- How and when to use committees or subcommittees to resolve conflicts and disagreements
- When and how to use executive meetings to discuss sensitive and confidential matters
- When to call for a caucus to regroup